HRMS for Factory Workers India — Industrial Workforce Management 2026

HRMS for Factory Workers India — Industrial Workforce Management 2026

Indian manufacturing companies face HR compliance requirements that standard HRMS products — designed for office-based employees — handle poorly. Factories registered under the Factories Act 1948 have specific requirements: maximum working hours, overtime calculation at double rate, weekly holiday entitlement, contract labour compliance, and mandatory registers that inspectors check during surprise visits.

MICS industrial HRMS is built for manufacturing units across India — from garment factories in Gurugram to automotive component manufacturers in Pune and pharma units in Baddi.

#

Factories Act Compliance Requirements

Working Hours
- Maximum 9 hours per day and 48 hours per week
- Spread-over not to exceed 10.5 hours including rest intervals
- Overtime: any work beyond 9 hours per day paid at double rate
- Maximum overtime: 50 hours per quarter (varies by state)

Statutory Registers and Records
- Form 12 (Register of Adult Workers): attendance, hours, overtime
- Form 13 (Register of Child Workers): if applicable
- Form 15 (Leave Register): leave entitlement and taken
- Form 17 (Overtime Register)
- Form 25 (Annual Leave Register)

Contract Labour (Regulation and Abolition) Act
Factories using contract workers through contractors must:
- Maintain register of contractors and contract workers
- Ensure contractor compliance with minimum wage
- Provide welfare facilities to contract workers
- Principal employer is jointly liable for contractor violations

#

MICS Industrial HRMS Features

Shift Management
- Shift master: define A shift, B shift, C shift (general, morning, afternoon, night)
- Shift calendar: plan shift rotation for all workers by week or month
- Shift swap workflow: worker-initiated swap with supervisor approval
- Week-off scheduling: weekly off on rotation (not necessarily Sunday)
- Holiday master: gazetted holidays and factory shutdown days

Attendance Capture
- Biometric punch-in / punch-out at factory gate
- RFID card integration for high-volume entry gates
- Multi-gate attendance reconciliation: worker punched at which gate
- Manual attendance correction with reason and authorisation
- Late arrival and early departure tracking with grace period configuration
- Absenteeism: present, absent, half-day, leave classification

Overtime Management
- Automatic overtime calculation: daily OT (beyond 9 hours) and weekly OT (beyond 48 hours)
- OT at double rate: configurable per payment type
- OT approval workflow: supervisor must approve before OT is paid
- OT register: Factories Act Form 17 auto-generated
- OT budget monitoring: alert when department exceeds OT budget

Contract Labour Management
- Contractor master with licence number and agreement validity
- Contract worker registration linked to contractor
- Contract worker attendance tracked separately
- Contractor wage register: ensure minimum wage compliance
- Form 13 (contractor-wise worker register) auto-generated
- Principal employer register maintenance

Payroll — Factory Specific
- Wages computed daily rate × days worked + overtime
- Minimum wage compliance check: flag if computed wage is below minimum wage for the state and category
- Deductions: PF, ESI, advance recovery, uniform recovery
- Weekly wage payment (where applicable) vs. monthly
- Wage slip in Hindi or regional language option
- Bank transfer file for direct credit or cash envelope list for cash payment

Leave Management
- Earned Leave (EL): 1 day for every 20 days worked (Factories Act)
- Casual Leave and Sick Leave per state rules
- Leave encashment at year end or exit
- Leave balance card per worker
- Annual Leave Register (Form 25) auto-generated

Statutory Registers
- Form 12 (Register of Adult Workers): auto-populated from attendance
- Form 17 (OT Register): auto-populated from OT data
- Form 15 (Leave Register): auto-populated from leave data
- All registers printable in format accepted by labour inspector

Labour Welfare
- Canteen attendance and billing integration
- Transport subsidy calculation
- Uniform issuance register
- Medical room visit log

#

Pricing

| Worker Count | Monthly Cost |
|---|---|
| Up to 100 workers | Rs. 12,000 |
| 100-500 workers | Rs. 20,000 |
| 500-2,000 workers | Rs. 35,000 |
| 2,000+ workers | Custom quote |

Free industrial HRMS demo: +91 9355273535 | admin@mics.asia