POSH Act Compliance Software India — Sexual Harassment at Workplace 2026

POSH Act Compliance Software India — Sexual Harassment at Workplace 2026

The Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act 2013 — commonly called the POSH Act — is mandatory for every employer with 10 or more employees. The Act requires organisations to create a safe workplace for women, constitute an Internal Committee (IC) for complaint redressal, and submit an annual compliance report to the district officer.

Non-compliance penalties: up to Rs. 50,000 fine per violation, cancellation of business licence, and doubling of fine on repeat violation. Following high-profile workplace harassment cases, POSH enforcement has intensified significantly.

POSH Act Requirements

Internal Committee (IC) Constitution

• Minimum 4 members: presiding officer (senior woman employee), 2 employee members, 1 external member (NGO or expert)
• Presiding officer must be a woman
• At least 50% of IC members must be women
• External member must have experience in social work or women's rights
• IC members appointed for 3-year term
• IC reconstituted when terms expire

POSH Policy

• Written POSH policy: definition of sexual harassment, complaint process, IC composition, investigation timeline, confidentiality
• Policy communicated to all employees at joining and annually
• Policy displayed at workplace

Awareness and Training

• Annual training / awareness session for all employees: what is sexual harassment, how to report
• IC members training: investigation procedure, natural justice, confidentiality
• Training records maintained

Complaint Process

• Complaint in writing: to IC within 3 months of the incident
• IC can allow late complaint if circumstances warrant
• Inquiry: completed within 90 days
• Conciliation: if complainant opts for settlement (inquiry not required)
• Action: IC recommends action to employer (transfer, warning, termination, compensation)
• Employer must implement IC recommendation within 60 days
• Appeal: against IC finding within 90 days

Confidentiality

• All parties: complainant, respondent, witness — identities protected
• IC proceedings: not published or disclosed
• Violation of confidentiality: punishable

Annual Report

• Submitted to District Officer each year
• Contents: number of complaints received, disposed, pending, action taken
• Companies filing under Companies Act: include POSH disclosure in Board Report (Section 134)

Third-Party Workplace

• Employer responsible for sexual harassment of its employee even if the workplace is a client's office or a remote location

MICS POSH Compliance Features

IC Management

• IC member register: name, designation, appointment date, term end date
• Term expiry alert: 60 days before term ends — time to reconstitute
• External member: stored separately with NGO/organisation name
• Presiding officer: flagged with confirmation that she is a senior woman employee

POSH Policy Document

• MICS provides template POSH policy draft
• Customisation: company name, IC composition, escalation path
• Policy version control: dated versions maintained
• Distribution: uploaded to employee portal — all employees confirm reading

Complaint Management

• Complaint intake: secure online form or direct IC submission
• Complaint registration: unique number, date received, complainant (kept confidential)
• Acknowledgement: IC secretary sends within 7 days
• IC inquiry timeline: 90-day clock starts from complaint date — system tracks days remaining
• Inquiry diary: IC meeting dates, evidence recorded, witness statements
• IC finding: documented in the system with recommendation
• Employer action: implementation tracking — action taken within 60 days

Conciliation Tracking

• Conciliation option: offered to complainant before inquiry
• Terms of settlement: recorded if conciliation reached
• No monetary settlement: POSH Act does not allow monetary compensation in conciliation — system prevents incorrect recording

Interim Relief Tracking

• If complainant requests interim relief (transfer, leave) while inquiry is pending
• IC recommendation on interim relief: tracked and implementation confirmed

Training Records

• Annual training sessions: date, participants, mode (online, in-person)
• Individual completion tracking: who attended training
• IC training: separate record for IC members
• Outstanding training: flag employees who have not attended

Annual Report Generation

• Report in district officer format: complaints received, resolved, pending
• Board report disclosure: POSH section for Companies Act filing
• Customisable dates: financial year or calendar year reporting

Pricing

• POSH compliance module: Rs. 6,000/month for up to 200 employees
• POSH policy drafting: Rs. 15,000 one-time
• IC training (online): Rs. 10,000 per session (covers all IC members)
• Annual POSH audit: Rs. 20,000 (review compliance, identify gaps)

Free POSH compliance consultation: +91 9355273535 | admin@mics.asia