POSH Act Compliance Software India — Sexual Harassment at Workplace 2026

POSH Act Compliance Software India — Sexual Harassment at Workplace 2026

The Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act 2013 — commonly called the POSH Act — is mandatory for every employer with 10 or more employees. The Act requires organisations to create a safe workplace for women, constitute an Internal Committee (IC) for complaint redressal, and submit an annual compliance report to the district officer.

Non-compliance penalties: up to Rs. 50,000 fine per violation, cancellation of business licence, and doubling of fine on repeat violation. Following high-profile workplace harassment cases, POSH enforcement has intensified significantly.

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POSH Act Requirements

Internal Committee (IC) Constitution
- Minimum 4 members: presiding officer (senior woman employee), 2 employee members, 1 external member (NGO or expert)
- Presiding officer must be a woman
- At least 50% of IC members must be women
- External member must have experience in social work or women's rights
- IC members appointed for 3-year term
- IC reconstituted when terms expire

POSH Policy
- Written POSH policy: definition of sexual harassment, complaint process, IC composition, investigation timeline, confidentiality
- Policy communicated to all employees at joining and annually
- Policy displayed at workplace

Awareness and Training
- Annual training / awareness session for all employees: what is sexual harassment, how to report
- IC members training: investigation procedure, natural justice, confidentiality
- Training records maintained

Complaint Process
- Complaint in writing: to IC within 3 months of the incident
- IC can allow late complaint if circumstances warrant
- Inquiry: completed within 90 days
- Conciliation: if complainant opts for settlement (inquiry not required)
- Action: IC recommends action to employer (transfer, warning, termination, compensation)
- Employer must implement IC recommendation within 60 days
- Appeal: against IC finding within 90 days

Confidentiality
- All parties: complainant, respondent, witness — identities protected
- IC proceedings: not published or disclosed
- Violation of confidentiality: punishable

Annual Report
- Submitted to District Officer each year
- Contents: number of complaints received, disposed, pending, action taken
- Companies filing under Companies Act: include POSH disclosure in Board Report (Section 134)

Third-Party Workplace
- Employer responsible for sexual harassment of its employee even if the workplace is a client's office or a remote location

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MICS POSH Compliance Features

IC Management
- IC member register: name, designation, appointment date, term end date
- Term expiry alert: 60 days before term ends — time to reconstitute
- External member: stored separately with NGO/organisation name
- Presiding officer: flagged with confirmation that she is a senior woman employee

POSH Policy Document
- MICS provides template POSH policy draft
- Customisation: company name, IC composition, escalation path
- Policy version control: dated versions maintained
- Distribution: uploaded to employee portal — all employees confirm reading

Complaint Management
- Complaint intake: secure online form or direct IC submission
- Complaint registration: unique number, date received, complainant (kept confidential)
- Acknowledgement: IC secretary sends within 7 days
- IC inquiry timeline: 90-day clock starts from complaint date — system tracks days remaining
- Inquiry diary: IC meeting dates, evidence recorded, witness statements
- IC finding: documented in the system with recommendation
- Employer action: implementation tracking — action taken within 60 days

Conciliation Tracking
- Conciliation option: offered to complainant before inquiry
- Terms of settlement: recorded if conciliation reached
- No monetary settlement: POSH Act does not allow monetary compensation in conciliation — system prevents incorrect recording

Interim Relief Tracking
- If complainant requests interim relief (transfer, leave) while inquiry is pending
- IC recommendation on interim relief: tracked and implementation confirmed

Training Records
- Annual training sessions: date, participants, mode (online, in-person)
- Individual completion tracking: who attended training
- IC training: separate record for IC members
- Outstanding training: flag employees who have not attended

Annual Report Generation
- Report in district officer format: complaints received, resolved, pending
- Board report disclosure: POSH section for Companies Act filing
- Customisable dates: financial year or calendar year reporting

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Pricing

- POSH compliance module: Rs. 6,000/month for up to 200 employees
- POSH policy drafting: Rs. 15,000 one-time
- IC training (online): Rs. 10,000 per session (covers all IC members)
- Annual POSH audit: Rs. 20,000 (review compliance, identify gaps)

Free POSH compliance consultation: +91 9355273535 | admin@mics.asia