HRMS and Payroll Singapore — MOM Compliant Payroll for Indian Businesses 2026

HRMS and Payroll Singapore — MOM Compliant Payroll for Indian Businesses 2026

Indian businesses operating in Singapore face a layered HR compliance challenge: Singapore's Ministry of Manpower (MOM) framework on one side and India's EPFO, ESIC, and labour laws for the Indian parent entity on the other. MICS provides unified HRMS that manages both Singapore and India payroll from a single platform — giving Indian founders and CFOs clarity on total group HR compliance.

#

Singapore HR and Payroll Compliance

Central Provident Fund (CPF)
CPF is Singapore's mandatory social security scheme — equivalent to India's EPFO:
- Employer contribution: varies by age (17%–37% for <55, reducing to 7.5% for >70)
- Employee contribution: 5%–20% depending on age bracket
- CPF Ordinary Account: housing, insurance, investment
- CPF Special Account: retirement savings
- Medisave: medical expenses — mandatory contribution
- CPF submission: monthly via CPF e-Submit (employer portal)
- Singapore PR vs. citizen: Singapore PRs have slightly lower rates for first 2 years

Employment Pass (EP) and S Pass Holders
- EP holders (professional foreign workers): no CPF obligation — employer and employee exempt
- S Pass holders (mid-skilled): CPF applies as above
- Work Permit holders: no CPF — FWL (Foreign Worker Levy) payable by employer instead
- MICS HRMS automatically segregates CPF vs. non-CPF employees by pass type

Singapore Employment Act Compliance
- Itemised payslip: mandatory for all employees — must include CPF deductions
- Leave entitlements: 7–14 days annual leave (service length-based), 14 days sick leave, 60 days hospitalisation leave
- Maternity leave: 16 weeks for Singapore citizens, 12 weeks for PRs
- Paternity leave: 2 weeks for Singapore citizens
- Public holidays: 11 gazetted public holidays per year
- Overtime: 1.5x for non-exempt employees for hours beyond 44/week

Skills Development Levy (SDL)
- Rate: 0.25% of gross monthly salary per employee (min SGD 2/month)
- Submission: monthly together with CPF

Income Tax (IRAS)
- IR8A form: annual income declaration per employee, filed by Feb 28
- Auto-Inclusion Scheme (AIS): employer files IR8A directly with IRAS
- Non-resident employees: withholding tax obligations

#

MICS HRMS for Singapore

- Employee database: EP, S Pass, Work Permit, Singapore citizen/PR classification
- CPF calculation: automated monthly CPF contribution by employee type and age
- SDL: automated Skills Development Levy calculation
- Leave management: Employment Act-compliant leave entitlement and balance
- Payslip: MOM-compliant itemised digital payslip
- IR8A: automated annual income declaration report
- Multi-currency: SGD payroll with INR equivalent reporting for India consolidation
- Pricing: SGD 400–1,200/month (Rs. 25,000–75,000)

#

India Parent Entity HRMS

For Indian companies with a Singapore subsidiary:
- EPFO: India head office provident fund compliance
- ESIC: India staff health insurance
- Income tax (India): TDS on salary for India-based staff
- FEMA ODI: Overseas Direct Investment compliance reporting for Singapore investment
- Transfer pricing: related party salary and management fee documentation
- Pricing: Rs. 4,000–12,000/month for India entity

#

Combined India + Singapore HRMS

- Unified platform: one system for both entities with separate currency and compliance
- Group headcount report: total group employee data for management
- Intercompany recharge: Singapore-to-India or India-to-Singapore management fee tracking
- Total Cost of Employment (TCE): CPF + SDL (Singapore) and PF + ESIC (India) blended view
- Pricing: SGD 500–1,500/month (includes both India + Singapore entities)

Free Singapore HRMS demo: +91 9355273535 | admin@mics.asia