HRMS for Multi-Location Companies India — Centralised HR Management 2026

HRMS for Multi-Location Companies India — Centralised HR Management 2026

A company with 5 offices in Delhi, Mumbai, Bengaluru, Hyderabad, and Kolkata is operating under 5 different state labour law regimes simultaneously. Each state has different minimum wages (and wage revision dates), different professional tax slabs, different Shops Act requirements, different PF sub-codes if separately registered, and different festival holidays.

Managing this with a single Excel file is impossible. Managing it with a single-state HRMS fails on compliance. MICS multi-location HRMS is built for companies operating across India.

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Compliance Complexity by State

Minimum Wages
- Delhi, Maharashtra, Karnataka, West Bengal — all have different rates and revision cycles
- A software developer in Mumbai earns the same salary as one in Delhi, but minimum wage for IT/ITeS differs by state
- Semi-skilled and skilled categories have different thresholds by state

Professional Tax
- Maharashtra: PT applicable (up to Rs. 2,500/year)
- Karnataka: PT applicable (up to Rs. 2,400/year)
- Delhi: PT NOT applicable
- West Bengal: PT applicable
- Rajasthan: PT NOT applicable
- Different PT codes, challans, and return formats per state

PF Establishment Code
- A company registered in Delhi has one PF code for Delhi employees
- If the company opens a branch in Mumbai with 20+ employees, a separate PF sub-code is typically obtained
- Some companies opt for a single code across all establishments — requires PF regional office coordination
- ECR submission: under the parent code or sub-code depending on structure

Shops Act Registration
- Each state/city requires separate Shops and Establishments registration
- Delhi: different from Maharashtra; each has different forms, portals, and renewal processes

State Holidays
- Delhi: Chhath Puja is a holiday, not in Maharashtra
- Maharashtra: Gudi Padwa and Diwali Padwa as holidays, not in Delhi
- HRMS must have state-specific holiday calendars

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MICS Multi-Location HRMS Features

Location and Branch Management
- Branch master: name, state, city, Shops Act registration number, PF code
- Compliance mapping: each branch linked to its state-specific compliance rules
- Employee-branch assignment: each employee linked to their work location — correct compliance applied automatically

State-Specific Payroll Rules
- Minimum wage: correct rate applied per employee's work state and category
- Professional tax: correct PT slab per employee's work state — zero for Delhi employees, Rs. 200/month for Maharashtra
- Holiday calendar: state-specific holidays applied per branch
- Leave entitlement: if state Shops Act specifies different leave entitlement, applied per state

PF Multi-Code Management
- Multiple PF codes: if company has separate codes per branch, MICS handles each separately
- ECR per code: separate ECR generated for each PF establishment code
- Consolidated: single dashboard showing all codes' status and challan amounts
- Transfer between codes: when employee transfers between branches with different PF codes, PF transfer facilitated

Professional Tax Multi-State
- PT configured per state with correct slabs
- PT challan generated per state portal format
- PT return: state-specific format per state
- Multi-state PT payable: consolidated dashboard showing all state PT obligations

Shops Act Multi-State
- Separate registration records per branch
- Renewal alerts per branch's state schedule
- Registers: generated in state-specific format for each location

Centralised HR Visibility
- Consolidated headcount: total company, by branch, by department, by state
- Consolidated payroll cost: all branches in one view for Finance
- State compliance status: dashboard showing which states are compliant and which have pending tasks
- Unified employee records: single employee record even for employees who transfer between states

Employee Transfer Management
- Inter-branch transfer: employee moves from Delhi office to Bengaluru office
- Compliance change: PT now applicable (Bengaluru), minimum wage changes, holiday calendar changes, Shops Act registration changes
- MICS handles all changes automatically from transfer effective date
- PF transfer: if PF codes differ, MICS initiates Form 13 process

State-Specific Reports
- Per-branch statutory registers: attendance register, wage register — in the format the specific state requires
- Consolidated: management reports aggregate all locations

Inter-State Salary Equitisation
- Same role, different location: HR often wants standardised salary bands nationally
- PT and minimum wage differences: MICS computes net-in-hand transparency across states for equity analysis

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Pricing

| Location Count | Monthly Cost |
|---|---|
| 2-3 locations | Rs. 12,000 |
| 4-8 locations | Rs. 20,000 |
| 8+ locations | Rs. 30,000 |

Free multi-location HRMS demo: +91 9355273535 | admin@mics.asia